• Administrative Assistant

    Requisition ID
    Work Location
    US-CA-San Diego
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood Environment & Infrastructure Solutions has an Administrative Assistant position available to provide basic entry level, administrative and clerical support for various projects.


    Key Responsibilities


    • Answer and screen telephone calls, handling inquires or directing them to the appropriate information source
    • Coordinate overnight deliveries
    • Process payable invoices
    • Assist with procurement if needed
    • May type and proofread basic memoranda, reports, letters, charts, graphs and e-mail messages using word processing, spreadsheets and data management applications
    • Assist with report production and distribution
    • Assist with formatting and compiling of reports into PDFs
    • Assist with bookmarking report PDFs
    • May check data tables with oversight
    • Maintain records and files in automated data base format
    • May order and maintain office supplies
    • May set-up conference / training rooms for meetings
    • Make meeting and travel arrangements if required
    • Handle routine inquiries and information requests
    • Ensure office supplies are adequate and equipment is in proper working order
    • Perform general office duties as requested
    • Routine, but extensive contact with employees, clients, subcontractors, vendors and service personnel
    • Other duties as assigned

    Skills / Qualifications

    • High School Diploma or equivalent
    • Familiar with word processing and spreadsheet software packages
    • Ability to use a personal computer
    • If the job requires solo work assignments outside the office, then a valid drivers license is required
    • Ability to operate common office equipment (photocopying, facsimile, transmittal, telephone call director, etc.
    • Some ability to proofread and typing speed 30 wpm may be required
    • Ability to become familiar with company, office group and policies and procedures
    • Ability to work under pressure or deadlines and handle multiple priorities
    • Ability to handle confidential and sensitive information in an appropriate manner
    • Professional appearance and courteous manner

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  

    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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