• DIsbursements Specialist

    Requisition ID
    2019-41008
    Work Location
    US-TX-Houston
    Department / Discipline
    Finance Operations
    Position Type
    Staff / Permanent
     
    Professional & Technical
  • Overview / Responsibilities

    Wood is currently recruiting for a Disbursements Specialist with high volume experience, attention to detail and is a team player.

     

    Job Summary

    The Disbursements Team provides timely and accurate processing of payments of all company related expenses. These payments relate to intercompany and 3rd party vendors, Independent Contractors/Agencies, as well as expense reports and check requisitions.  Additionally, they work with Supply Chain, MDM and AP departments on the correct setup of suppliers.

     

    Essential Duties and Responsibilities

    • Responsible for the processes, timing, conduits and accuracy of payments due to all Payable entities of Wood Group
      • Create ACH, Check and SUA payment batches in Oracle
      • Create wires in JPMorgan ACCESS and manually record the wire transactions in the payment module of Oracle
      • Process inter-company transactions
      • Import expense reports from iExpense into the Accounts Payable portion of Oracle and make payments
      • Provide customer service to employees and vendors regarding payment inquiries
    • Handle ACH returns, check returns and check exceptions
    • Work with vendors and employees to use ACH (goal is 100% participation)
    • Monitors the Negative Balance Report to ensure credit memos applied will not interrupt payments due.
    • Responsibility to prepare and liaise with internal, external public and client auditors
    • Assist with special projects as assigned

    Skills / Qualifications

    Core Competencies (in priority order)

    • Strong interpersonal skills
    • Comfortable with a very busy, widely varied position
    • Highly organized but will be guided in project management if needed
    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
    • Self-assuredness to drive to a resolution when multiple parties will not take responsibility
    • Has enough technical knowledge to elicit respect from employees in their organization – strong credibility

     Performance Standards

    • Completion of all tasks within the calendar deadlines provided, including assisting other members of Accounting with assignments as necessary
    • Consistent, accurate and timely preparation of transactions
    • Maintenance of rigorous internal control systems
    • Timely completion of internal and external public and client audits with minimal adjustments or issues

     Qualifications

    • Bachelor’s Degree preferred
    • Good technical accounting knowledge
    • Advanced MS Excel skills are required.
    • ERP experience in Oracle (preferably R12) or other comparable system is preferred
    • Ability to create advanced PowerPoint presentations

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  

     

    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

     

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