• Title
    Administrative Manager
    Requisition ID
    Work Location
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood Environmental & Infrastructure Solutions currently has an opportunity available in our Tampa, FL office for an Administrative Manager.


    Key Responsibilities


    • Produces high quality reports, presentations, or other documents as directed, compiling reports, researching information, and summarizing publications
    • Type and proofread memoranda, more complex reports, letters, charts, graphs and e-mail messages using word processing, spreadsheet
    • Provide high level clerical and administrative support to all members
    • Exercise independent judgment in adapting and applying procedures to address normal and unusual situations
    • Answer and screen telephone calls, handle inquiries, and direct callers to appropriate personnel; Occasional main switchboard relief
    • Make meeting and travel arrangements as requested
    • Coordinates and schedules conference calls, meeting and events for group
    • Accurately gather and compile information for reports, as needed
    • Ability to interact with senior level staff and employees on a regular basis
    • Ability to prioritize work; Make independent decisions regarding planning, organizing and scheduling own work
    • Ability to work under pressure or aggressive deadlines and handle multiple priorities
    • Ability to handle confidential and sensitive information in an appropriate manner
    • Handle routine and sometimes more complex inquiries and information requests
    • Experience with client relations
    • Assuring proper file maintenance
    • Flexibility to work outside normal business hours as required
    • Problem solving, solution-oriented, proven self-starter, and strong organization skills
    • Attention to detail
    • Professional communication skills
    • Ability to solve problems and make decisions within established limits
    • Other duties as assigned

    Skills / Qualifications

    • High School Diploma or equivalent
    • Valid driver’s license is required
    • Minimum of 10 years direct experience in an Office Management or Executive Assistant role
    • Professional communication skills – Excellent interpersonal, verbal and written communication skills
    • Highly proficient in the MS Office Suite: Outlook, Word – Advanced, Excel and PowerPoint
    • Proficient in all aspects of secretarial and organizational skills (proofreading, typing speed 50 + wpm required, etc.)
    • Knowledge of accounting terms / procedures may be required
    • Knowledge of Civil and/or Environmental Engineering Consulting field is very desirable
    • Professional appearance and courteous manner
    • Ability to operate office equipment and applicable computer software applications
    • Ability to lift 30 lbs. without painful stress or injury
    • Ability to sit long periods of time without painful stress or injury
    • Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  

    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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