• Title
    Project Administrator
    Requisition ID
    Work Location
    Department / Discipline
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood is currently recruiting for Project Administrators for our Springboro, OH office.


    • Establishes cooperative relationships with Project Managers, Estimators and customers to determine project scope and clarify project requirements and resources needed to properly set up jobs. Understands specific customer processes and compliance requirements related to billings, waivers, insurance, and contact information.
    • Distributes all necessary and requested job paperwork to all required parties.
    • Performs job setup administrative duties in an accurate and timely manner including creating project binders, generating job numbers, inputting estimation data, documenting job phases, and creating accounts in accounting software; ensures all documents are properly filed.
    • Coordinates the distribution and submission of documents with vendors and subcontractors such as contracts, waivers, notice of furnishings, and notice of commencements.
    • Participates in the creation and administration of contracts with subcontractors.
    • Collaborates with the safety team to ensure projects meet regulatory and customer safety requirements; tracks OSHA logs, insurance, and EMR ratings.
    • Compiles data, creates, and distributes invoices for customers. Identifies, troubleshoots, and resolves any invoice discrepancies through the accounting deparment and Project Managers.
    • Assists in coordinating the payment of vendors and subcontractors; troubleshoots and resolves payment issues; communicates variances or discrepancies in contracts.
    • Manages the accounts receivable aging process to ensure timely follow-up to support the collection process.
    • Receives and tracks information and documents for change orders to ensure all changes in scope of work are documented.
    • Distributes change orders and purchase orders to appropriate subcontractors, suppliers and project team members; verifies quantities and costs; Distributes to accounting once approved.
    • Performs additional special projects as required.




    Skills / Qualifications

    • High School diploma or equivalent.
    • A Minimum of two (2) years of experience in Administrative activates is a plus.
    • Must have valid drivers license and the ability to successfully complete pre-employment screenings including a drug test, MVR check, basic physical, criminal background check, and credit check.
    • Mathematical Skills  Basic mathematical skills are required. Ability to add, subtract, multiply and divide.
    • Computer Skills - Strong computer skills using Microsoft Word and Outlook. Advanced skills using Excel and accounting software, preferably Viewpoint Construction software.

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  


    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


    Join the Talent Community

    Interested in working for Wood? Take the first step today by joining our talent community. By joining the community, your chances of matching to the right role are increased, as our recruiters search the community daily to match open positions with member profiles.

    If you can’t see the perfect role advertised online, the talent community is the best way to keep up to date with job opportunities and events relevant to you.

    Click here to join today!