• Title
    Receptionist / Administrative Assistant
    Requisition ID
    2018-26659
    Work Location
    US-TX-Dallas
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood Environment &Infrastructure Solutions has an opportunity for a dynamic, friendly Receptionist/Administrative Assistant to support our engineering consulting team in Dallas, Texas. This is a full time position working Monday through Friday 8:00am to 5:00pm. Some overtime may be required.

     

    Key Responsibilities

    • Will greet visitors and answer a busy phone line
    • Routine and extensive contact with employees, clients, subcontractors and vendors
    • Oversees office-wide ordering/purchasing of supplies, equipment, vending and marketing merchandise.
    • Billing reconciliation of purchasing statements and invoices
    • Will schedule conference room meetings, order lunches
    • Coordinate office functions including vendor lunches, teambuilding events and social activities
    • Responsible for office facilities maintenance including contacting/ascertaining contractors and communicating with building management/maintenance
    • Support proposal and report efforts including word processing (MS Word), spreadsheets (MS Excel) and data entry in databases.
    • Responsible for assisting the Health and Safety Coordinator in the communication of all safety measures and the maintenance of safety and personal protective equipment stock
    • Other duties to include mail, shipping, copying, report collating, binding and filing
    • Researches and resolves routine administrative and staff functional support issues as they arise

    Skills / Qualifications

    • 0-2+ years experience in an office environment
    • Excellent phone answering skills and friendly customer service skills
    • Professional demeanor with co-workers, visitors, clients and vendors
    • Excellent verbal, written and interpersonal communications skills
    • Self-starter with excellent organizational skills and attention to detail
    • Demonstrated ability to work in team situations with multiple priority management
    • Detail oriented, proactive individual who takes ownership of their work
    • Proficiency in MS Word and Outlook required; Excel experience is a plus
    • Previous experience working at an engineering, construction or architectural firm a plus
    • Flexibility to work outside normal business hours as required
    • Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of around $10 billion.  We provide performance driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in. www.woodplc.com

    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

     

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