• Title
    Contracts Administrator / Commercial Coordinator
    Requisition ID
    Work Location
    Department / Discipline
    Commercial / Contracts
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood has an exciting opportunity for a Contracts Administrator / Commercial Coordinator based in our Springboro, Ohio office. This position is responsible for effectively and professionally conducting and coordinating the activities associated with subcontracting of services. The incumbent has thorough knowledge and understanding of subcontracting concepts, principles and practices, and the techniques of ensuring task completion, project delivery processes, and subcontractor relationship expectations. The incumbent understands the role of subcontracting in the project delivery process and the value-added expectations, and performs assignments in accordance with established policies and procedures. The incumbent has advanced knowledge and understanding of the concepts, principles, theories, and compliance requirements applicable to the assigned group, subject area, or services.  


    Key Responsibilities

    • Subcontracting assignments typically will consist of professional or technical services, and major or complex construction services on larger projects, or assignment as the Subcontracts Manager for all subcontracting on a medium to large size project
    • Provide tracking of subcontract activity, progress information, and guidance to project personnel on subcontracting issues, with specific attention to change management and financial status
    • Coordinate closely with Engineering, Construction, and all other disciplines for continuity and overall program effectiveness
    • Ensure budget compliance issues are addressed and award subcontracts
    • Perform subcontract post-award administration duties, including change order management, contractual compliance, invoice verification, performance evaluation, closeout of agreements, and records retention
    • Maintain the database of potential and qualified subcontractors, including performance history
    • Utilize established policies, procedures, systems, and tools to assure maximum contribution
    • Preparation of proposal deliverables related to subcontracting, including pricing of subcontracted services, execution approach narratives, and labor hour estimates for subcontracting
    • Assist Procurement Management in providing other support services as requested


    • Accountable to the assigned Procurement Manager or Subcontracts Manager
    • Preparation of quality requests for proposals and subcontract documents
    • Timeliness, accuracy, and adequacy of subcontracting and subcontract administration activities
    • Fulfillment of the subcontracting requirements for proposals and projects
    • Effective and timely management of subcontractor change activity to assure compliance with the subcontract provisions and mitigate the potential subcontractor claims
    • Timeliness, accuracy, and adequacy of subcontract-related problem identification, status reporting, and corrective action
    • Quality and timeliness of direction given to subcontractors
    • Maintaining effective relationships with subcontractors, project team members, management, clients, and support organizations
    • Compliance with established policies and procedures


    • Reports to the appropriate Project Procurement Manager, Project Subcontracts Manager, or other assigned Procurement Manager for performance of work and implementation of subcontract management programs and procedures
    • Works under minimal supervision; No direct reports
    • Coordinates with project or departmental personnel to plan and support performance of the subcontracting activities, including Design, Construction, QA/QC, Safety, Project Controls, and Management

    Skills / Qualifications

    Overall Knowledge of Business

    • Understands the project delivery processes as used for various contracting scopes (i.e. construction management, design-build, EPC) and their relationship to Enterprise Procurement procedures
    • Understands the major technical, organizational, managerial, and business issues related to operations management


    • Has good oral communications and writing skills
    • Is able to effectively compile subcontract documents
    • Must be able to effectively communicate with subcontractors, project teams, and others to organize and motivate them to achieve


    • Degree in Business, Law, Engineering or other applicable field, with work experience in Purchasing / Subcontracting preferred
    • Minimum of 6 years’ experience in subcontracting and contracting, with experience in working on medium to large heavy civils projects


    • None required
    • A.P.P., C.P.M., CPSM or CSM Certification from the Institute for Supply Management (or other international equivalent) is desirable

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of around $10 billion.  We provide performance driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in.


    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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