• Title
    Project Administrator
    Requisition ID
    Work Location
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Fixed Term
  • Overview / Responsibilities

    Wood Environment & Infrastructure Solutions is currently seeking a Project Administrator to support our construction and engineering staff in the Kellogg, Idaho project office. The ideal candidate would have good administrative skills, have worked in a construction related services office for 5 plus years and; have a working knowledge of construction office organization, filing and billing. The candidate must have a positive attitude, be highly organized, detail oriented and flexible. Must be capable of multi-tasking and completing work to a high standard, while meeting strict deadlines.  


    Key Responsibilities

    • Support reporting requirements for invoice submittals and monthly status reports
    • Provide administrative support to Project Managers
    • Assist with construction submittal preparation and calls to vendors
    • Assist with invoices and other supporting task as required.
    • Clerical and administrative duties such as: word processing and preparation of correspondence, bid requests, phone calls, material and equipment research, filing, web site posting, etc.,
    • May type and proof read basic memoranda, reports, letters, charts, graphs and e-mail messages using word processing, spreadsheet, and data management applications
    • Maintain records and files in hard copy and/or automated data base format as directed
    • Answer and screen telephone calls, handle inquiries or direct them to the appropriate information source
    • Handle routine maintenance requests/complaints or coordinate with more senior level administrative personnel for more complex requests/complaints involving janitorial, electrical, etc.
    • May order and maintain office supplies
    • Provide support to more senior Administrative staff as needed
    • May assist/coordinate moving and storage of office furniture and equipment; may set-up conference/training rooms for meetings
    • Make meeting and travel arrangements if required
    • Handle routine inquiries and information requests

    Skills / Qualifications

    • High School Diploma or equivalent
    • Proficiency in Word, Excel, PowerPoint and Outlook are preferred
    • Excellent interpersonal & communication skills 
    • Experience in handling multiple priorities effectively
    • Ability to Exercise discretion and maintain confidentiality
    • Ability to use a personal computer
    • If the job requires solo work assignments outside the office, then a valid driver’s license is required
    • Ability to operate common office equipment (photocopying, facsimile, transmittal, telephone call director, etc.)
    • Ability to become familiar with company, office group and policies and procedures
    • Ability to work under pressure or deadlines and handle multiple priorities
    • Ability to handle confidential and sensitive information in an appropriate manner
    • Professional appearance and courteous manner
    • Attention to detail
    • Good communication skills

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of around $10 billion.  We provide performance driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in.


    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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