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Project Administrator

Project Administrator

Requisition ID 
Work Location 
Department / Discipline 
Administration/Secretarial/Support Staff
Additional Work Location 
Position Type 
Staff / Permanent

Job Description

Overview / Responsibilities

Terra Nova Technologies (TNT), a subsidiary of Wood, designs, supplies, delivers and installs material handling systems for mining and mineral processing, coal, aggregate and cement clients throughout the world. Our experience includes delivery of mobile stacking system, crushing plant, and conveyor (stockpile, overland, in-pit, and in-plant) projects in 15 countries on 6 continents. We currently hold about 80% of the world market in the manufacture and installation of multiple-lift heap leach stacking systems.


TNT currently has an exciting opportunity for a Project Administrator. Reporting to the Director of Operations, this position is located in our Santee, CA office. This role has overall responsibility for providing and coordinating administration functions across one or more projects. If you have a successful track record and thrive on challenges in a fast paced environment, this is the opportunity for you.


Key Responsibilities

  • Providing administrative assistance to the Project Managers, Project Leads as well as all team members, as required
  • Contributing and maintaining Project Management Plans (PMP), updating Procedures, Instructions and Forms (PIFs) within TNT’s Quality Management System
  • Assisting with updating processes, procedures, standards, etc. as required by the project
  • Maintaining consistency in project documentation for format and content, including editing and proofreading documents
  • Providing assistance with the setup of new projects
  • Maintaining project files and internal and external reporting requirements
  • Preparing, and handling administrative tasks including; but not limited to, filing, photocopying, faxing, coordinating travel, preparing expense statements, coordinating team events, arranging couriers and archiving of files
  • Scheduling and attending meetings, recording and generating minutes of meetings
  • Performing word processing tasks such as letters, memos, faxes, minutes of meetings, specifications, reports and manuals, etc. in accordance with company standards or as specified by projects
  • Preparing spreadsheet(s) and maintaining databases and logs, as required by the project
  • Coordinating, printing and issuing of non-technical documents
  • Administrating and maintaining SharePoint, Project Workspaces, Project Webs, Project Drives and hard copy file systems as required
  • Coordinating project related matters between internal and external stakeholders
  • Maintaining knowledge of the status of the project as well as specific schedule requirements

Skills / Qualifications

  • Minimum 5 years experience in an administrative role
  • Bilingual in English/Spanish is a plus
  • Advanced computer and word processing skills using MS Office applications including SharePoint
  • Excellent interpersonal, written and verbal communication skills
  • Ability to coordinate several high-priority deadlines simultaneously
  • Ability to demonstrate flexibility when dealing with changing priorities
  • Excellent organizational & prioritizing skills with the ability to multitask and work under the pressure of constant deadlines
  • Exhibit an extremely high level of professionalism and superior attention to details
  • Exceptional client relations and customer service skills
  • Able to demonstrate sense of initiative and ownership
  • Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with minimal oversight
  • Energetic, self-motivated and quick to learn with a focus on continuous improvement
  • Ability to work in a team or independently in a multi-disciplinary team environment

Company Overview

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of around $10 billion.  We provide performance driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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