Wood

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Site Contracts Administrator (Site Based)

Site Contracts Administrator (Site Based)

Requisition ID 
2017-21955
Work Location 
CA-ON-Oakville
Department / Discipline 
Procurement / Supply Chain
Additional Work Location 
US-NV-Round Mountain
Position Type 
Fixed Term

Job Description

Overview / Responsibilities

 

Wood is currently recruiting for a Site Contracts Administrator .The Contracts Administrator is responsible for the administration of construction contracts. The Contracts Administrator will support the Contracts Manager in the preparation of the Contract Strategy or Plan and all aspects of pre and post award of the project Contracts. The Contracts Administrator will work with other project administrators to ensure coverage for rotations, vacations, sickness, or other absences. Reporting to the Project Services Lead, this position is located in our project site in Nevada, US. If you have a successful track record and thrive on challenges in a fast paced environment, this is the opportunity for you.  

 

RESPONSIBILITIES/ DUTIES:

  • Participate in contractor pre-qualification process
  • Prepare the tender approval form
  • Prepare the qualified bidders list
  • Verify that all contractor’s ratings meet the client’s expectations
  • Issue invitations to tender to qualified contractors
  • Manage the preparation and issuance of contract tender documents with both engineering and construction
  • Work with the cost control to develop schedule "a" pay items and earned value reports
  • Work with the scheduling department to ensure that the required start and finish date are part of the tender requirements
  • Ensure material purchases required for each contract tender package are included in the overall procurement plan
  • Issue addenda during the tender if required
  • Compile, log and open tender pricing and documents received from the contractor
  • Set up internal meetings to review tender pricing and documents
  • Prepare commercial evaluation, letter of recommendation and contract requisition
  • Prepare and issue the letters of intent and regret
  • Record meeting minutes (e.g. Site visit, bid clarification)
  • compile contract once all signatures and documents have been received and signed
  • Schedule turnover meetings with site personnel once the contract has been awarded prior to the contractor mobilizing to site
  • Schedule and chair kick-off meetings with the contractor
  • Ensure contractor has submitted all required deliverables before starting work
  • Ensure project contract work is completed in accordance with health, safety, security and environment (hsse), risk management and company quality management system (qms)
  • Manage contract correspondence and costs
  • Prepare all contractual letters to the contractor
  • Check timesheets for contract conformance (rates, backup, extensions)
  • Review contractor invoices and prepare progress payment certificates with cost control
  • Review contractor costs, forecasts and request for extras
  • Issue for approval and post substantial performance documents
  • Issue contract close-out documentation: contract close-out change order, certificate of final completion, waiver of lien
  • Participate in contract cost review meetings and regular project progress
  • Conduct weekly construction contractor meetings
  • Record meeting minutes (kick-off, weekly construction contract review, etc)
  • Assist with preparation of monthly contracts and project progress reports

 

Skills / Qualifications

  • Excellent written and verbal communication skills
  • Ability to administer contracts $5M - $40M in size
  • Self-sufficiency with ability to function without secretarial/administrative support
  • Minimum 8 years' of experience as a Contracts Administrator on site-based construction projects (preference given to people with Mining & Minerals experience)
  • Familiarity with the formation of construction contracts including service and consultant agreements/contracts
  • Ability to breakdown contract Schedule "As" into a framework to be used as a progress construction monitoring tool
  • Familiar with unit price, time & materials and lump sum contracts
  • Familiar with Work breakdown Structures (WBS) and their application when developing/using progress monitoring
  • Advanced computer skills with emphasis on MS Office applications, including data base manipulation
  • Excellent organizational skills with the ability to work in a team environment
  • Must be legally authorized to work in the US at time of application for any company

 

 

 

 

Company Overview

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of over $11 billion.  We provide performance-driven solutions throughout the asset life-cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, chemicals, environment and infrastructure, power & process, clean energy, mining and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

 

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