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Receptionist / Administrative Assistant (Part Time)

Receptionist / Administrative Assistant (Part Time)

Requisition ID 
Work Location 
Department / Discipline 
Administration/Secretarial/Support Staff
Additional Work Location 
Position Type 
Staff / Permanent

Job Description

Overview / Responsibilities

Wood has an opportunity for a dynamic, friendly Receptionist/Administrative Assistant to support our engineering consulting team in Topeka, KS. We anticipate the schedule to be 20 to 24 hours per week Monday to Friday with approximately 4 hours per day. We prefer afternoons but are open depending on candidate’s preference.


Key Responsibilities

  • Will greet visitors and answer a busy phone line
  • Routine and extensive contact with employees, clients, subcontractors and vendors
  • Will order/purchase supplies, equipment, vending and marketing merchandise
  • Billing reconciliation of purchasing statements and invoices
  • Will schedule conference room meetings, order lunches
  • Coordinate office facilities maintenance tasks including contacting/ascertaining contractors and communicating with building management/maintenance
  • Support proposal and report efforts including word processing (MS Word), spreadsheets (MS Excel) and data entry in databases
  • Other duties to include mail, shipping, copying, report collating, binding and filing
  • Research and resolve routine administrative and staff functional support issues as they arise

Skills / Qualifications

  • 2 + years experience in an office environment
  • Excellent phone answering skills and friendly customer service skills
  • Professional demeanor with co-workers, visitors, clients and vendors
  • Excellent verbal, written and interpersonal communications skills
  • Self-starter with excellent organizational skills and attention to detail
  • Demonstrated ability to work in team situations with multiple priority management
  • Detail oriented, proactive individual who takes ownership of their work
  • Proficiency in MS Word and Outlook required; Excel experience is a plus
  • Previous experience working at an engineering, construction or architectural firm a plus
  • Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy

Company Overview

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of over $11 billion.  We provide performance-driven solutions throughout the asset life-cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, chemicals, environment and infrastructure, power & process, clean energy, mining and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in. 


Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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