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Administrative Assistant

Administrative Assistant

Requisition ID 
Work Location 
US-CA-San Diego
Department / Discipline 
Administration/Secretarial/Support Staff
Additional Work Location 
Position Type 
Staff / Permanent

Job Description

Overview / Responsibilities

Wood is looking to hire an Administrative Assistant. This position is based in San Diego, CA.


Under general supervision by management, provides administrative support in all capacities needed. Performs duties such as coordinating and setting meetings and conferences, obtaining supplies, working on special projects, preparing documents and correspondence and maintaining schedules, as required.


Key Responsibilities

  • Prepares presentations, reports, letters and routine correspondence
  • Responsible arranging conference calls and responds to routine business questions or taking and delivering messages as needed
  • Document production
  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer
  • Organizes and maintains file system, and files correspondence and other records, as needed
  • Coordinates manager's schedule and makes appointments
  • Arranges and coordinates travel schedules and reservations
  • Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities
  • Makes copies of correspondence or other printed materials, as requested by management
  • Prepares outgoing mail and correspondence, including e-mail and faxes
  • Conducts research and compiles and types statistical reports
  • Orders and maintains supplies, and arranges for equipment maintenance, as needed
  • May be responsible for independent tasks as assigned by management
  • May direct other clerical staff in the department
  • Performs other related duties as assigned by management

Skills / Qualifications

  • High school diploma or equivalent required; Business school, Associate’s degree, or equivalent is a plus
  • Experience working on Department of Defense projects is a plus
  • Over 5 years of related experience required
  • Proficient in MS Word, Excel, PowerPoint and other necessary software packages
  • Speaks clearly and persuasively in positive or negative situations
  • Listens and gets clarification; responds well to questions
  • Writes clearly and informatively; edits work for formatting, spelling, and grammar
  • Varies writing style to meet needs; presents numerical data effectively
  • Able to read and interpret written information
  • Uses time efficiently
  • Approaches others in a tactful manner; accepts responsibility for own actions
  • Demonstrates accuracy and thoroughness; applies feedback to improve performance
  • Adapts to changes in the work environment; ability to maintain organization in a changing environment
  • Follows instructions, responds to management direction

Company Overview

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of over $11 billion.  We provide performance-driven solutions throughout the asset life-cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, chemicals, environment and infrastructure, power & process, clean energy, mining and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in. 


Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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