Wood

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Site Administrative Assistant

Site Administrative Assistant

Requisition ID 
2017-20799
Work Location 
CA-ON-Oakville
Department / Discipline 
Administration/Secretarial/Support Staff
Additional Work Location 
US-NV-Round Mountain
Position Type 
Fixed Term

Job Description

Overview / Responsibilities

Wood has an opportunity available for a Site Administrative Assistant in near our project site at Round Mountain, NV to provide administrative support in all capacities needed to executives of the organization. Performs duties such as coordinating and setting meetings and conferences, obtaining supplies, working on special projects, preparing documents and correspondence and maintaining schedules, as required. Required to handle confidential and non-routine information on a daily basis.

 

Key Responsibilities

  • Coordinate and lead the specialized project administrative support to Site Construction Management Team(s) and assit Project Home Office Team
  • Identify administrative steps needed for successful project completion, modify processes to fit needs as necessary and coordinate those activities and associated communication
  • Coordinate and arrangs meetings, prepare agendas, and reserve and prepare facilities
  • Arrange complex and detailed travel plans and itineraries and compilesdocuments for travel-related meetings
  • Prepare presentations, reports, letters and routine correspondence
  • Responsible for answering telephones, arranging conference calls and responding independently to routine business questions or taking and delivering messages as needed
  • Locate and attach appropriate file to correspondence to be answered by employer
  • Organize and maintain file system and file correspondence and other records as needed
  • Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
  • Perform document control functions

Skills / Qualifications

  • Technical expertise: Word, Excel, PowerPoint, Outlook  
  • Speaks clearly and persuasively in positive or negative situations
  • Listens and seeks confirmation of understanding
  • Effectively responds well to questions
  • Writes clearly and informatively; edits work for spelling and grammar
  • Varies writing style to meet needs; presents numerical data effectively
  • Bilingual (Spanish – English) is preferred

Work Environment

  • Work typically carried out in an office environment

Physical Demands

  • While performing the duties of this job, is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
  • Is occasionally required to stand, walk and stoop, kneel, or crouch
  • Must occasionally lift and/or move up to 25 pounds
  • Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus
  • May need to drive, walk, climb stairs or ladders, and wear personal protective equipment (hard hat, protective foot gear, eye protection, other site-specific equipment)
  • Travel to client’s office, plant or site may be required

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

 

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