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Proposal Coordinator

Proposal Coordinator

Requisition ID 
Work Location 
Department / Discipline 
Additional Work Location 
Position Type 
Staff / Permanent

Job Description

Overview / Responsibilities

Wood is seeking a full-time, experienced Marketing Coordinator to support our Phoenix office. The ideal candidate will coordinate, develop and produce proposals, statements of qualifications (SOQs) and presentations. This position requires a candidate with effective time-management, written communication, planning, organization and interpersonal skills. Must have the ability to take initiative, work independently and coordinate efforts with multi-discipline teams. The Marketing Coordinator must possess excellent attention to detail and have the ability to produce high-quality work under short time constraints.


Key Responsibilities

Below is a representative sample of duties, which are subject to change as needs and job requirements grow:

  • Assist with resume/project description updates
  • Assist and/or lead with the coordination, development, and production of proposals, SOQs and presentations, ensuring the highest quality of information and documentation output
  • Participate in all aspects of marketing deliverables including the development and updating of standard materials (project job descriptions, resumes), writing, graphics, document editing, content review, printing and final document assembly
  • Assist with research and additional department duties as needed

Skills / Qualifications


  • Min. Experience: 3 Years
  • Min. Education Level: Bachelor’s Degree in Marketing, English, Communication, or Journalism recommended
  • Strong proficiency in Microsoft Office product suite including Word, Excel, PowerPoint, and Outlook
  • Knowledge of Microsoft Office templates and the use of styles in files
  • Strong verbal and written communication skills including a professional and friendly demeanor
  • Regular and reliable attendance
  • Ability to have a flexible schedule and willing to adjust hours to meet client and business needs


  • Previous marketing experience related to the engineering or construction industry
  • Previous experience with proofreading and/or editing written materials
  • Knowledge of, and/or proficiency in Adobe Creative Suite and Acrobat/PDF manipulation
  • Flexible with work schedule and able to adjust to multiple and concurrent deadlines
  • Relevant training a plus

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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