Amec Foster Wheeler

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Administrative Assistant

Administrative Assistant

Requisition ID 
2017-20373
Work Location 
US-LA-St James
Department / Discipline 
Administration/Secretarial/Support Staff
Additional Work Location 
..
Position Type 
Fixed Term

Job Description

Overview / Responsibilities

Amec Foster Wheeler is currently seeking an Administrative Assistant to join our team in St. James Parrish, LA. This person is responsible for providing support to project management and staff with limited supervision. This person must have a minimum of three years secretarial experience and have a high school diploma. This person must be proficient in Microsoft Word and Excel and have knowledge of Access. Must have excellent grammar and spelling, be detailed oriented, be able to handle multiple tasks, be very organized and able to deal professionally and courteously with large numbers of people in all capacities. Knowledge of engineering terminology helpful.

 

Key Responsibilities

  • Supports the Construction Management staff in the management of project office infrastructure and resources
  • Work cooperatively with project supervisors and managers and provide administrative support
  • Communicate effectively with supervision and employees
  • General secretarial duties of word processing, filing, faxing
  • Responsible to immediate supervisor but work closely with and under the direction of discipline or project management and engineers
  • Type/prepare Studies/Reports and issue
  • Prepare and maintain Project Management Plan
  • Prepare Construction and Equipment Specifications
  • Distribute mail, send outgoing mail including Courier expediting
  • Telephone coverage for management personnel
  • Collection, verification and filing of timesheets
  • Keep itinerary of traveling personnel
  • Maintain Project Logs such as Meeting Minutes, Trip Report and Specification Logs
  • Prepare and maintain various cost and statistical reports to support project construction
  • Maintain a safe and secure working environment
  • Ensure security, integrity and confidentiality for the project
  • Provide assistance with technical systems, software and related information technology
  • Greet and direct all employees, visitors/guests for the purpose of providing information, taking messages, and/or directing to appropriate personnel
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the project field office

Skills / Qualifications

  • High School Diploma or equivalent
  • Minimum of 3 years administrative and supervisory experience
  • Knowledge of accounting, data and administrative management, clerical, human resources, labor relations and payroll practices and procedures
  • Knowledge of business and management principles
  • Above average computer skills and knowledge of office software packages
  • Attention to detail and high level of accuracy
  • Organizational and planning skills
  • Communication skills
  • Problem analysis and assessment
  • Judgment and problem solving
  • Decision making
  • Work and time management and ability to multi-task and prioritize work
  • Knowledge of training and supervisory techniques

Physical Requirements

  • May be required to lift and carry items weighing no more than 50 pounds
  • Must possess enough strength and stamina to perform the technical duties and essential functions as identified above
  • Must be able to move in and around confined and uneven areas
  • Must have full range of motion consistent with age
  • Frequently required to sit, stand and walk
  • Occasionally required to drive, squat, bend and twist

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

 

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